June 2015 Council Minutes and AGM

Twelve Mile Coulee School Council Meeting and

Annual General Meeting Minutes

Wednesday June 10, 2015

Twelve Mile Coulee School

65 Tuscany Hills Road NW

MINUTES

TWELVE MILE COULEE SCHOOL COUNCIL MEETING

CALL TO ORDER - 7:00pm by Andy C

WELCOME & INTRODUCTIONS - Andy welcomed new members and introduced himself

APPROVAL OF AGENDA - motioned by Stacey M., seconded by Marion E., all in favour, motion passed

APPROVAL OF MINUTES FROM LAST MEETING - was not done

BUSINESS ARISING FROM MINUTES - none

TMC ADMIN REPORT

PLANNING FOR THE FALL

Hoping for a smooth transition this year for grade 3 students going into grade 4. Had the kids write letters, both students from TMC to Tuscany students and vice versa. Hosted a parent evening for parents to come and meet some of the staff and tour the school. Had the Grade 3’s on a visit to tour the school  and were led by a grade 4 and grade 8 student. Had some great conversations and questions with the students, hoping they will be excited to come in the fall.

WHAT’S BEEN HAPPENING

Thank you to all the volunteers and Teachers who took part in the Think Make Learn Move event that was run by Mr. Simmons and Mr. Jorgensen. There were 143 teams of students made up of either grades 4,6,8 or 5,7,9. Each team was given a goal to move a marble 1.5M and given different challenges to overcome to be successful. Students earned tickets to purchase recycled items to help them construct their apparatus. It was a great group effort by all and the kids had a great time. It was nice seeing the older students helping and encouraging the younger ones.

Competed in Thermopoly, a 5 km long obstacle course (mud run), 50 kids from grades 6-9 competed as well as a team of 8 teachers. There were about 500 participants from 30 schools.

Grade 9 Farewell Committee has been working on the Grade 9 farewell which will be a dance followed by a day at Calaway Park. Kids are really looking forward to it.

Volunteer Tea-the kids had a great time putting it on for the parents. The band students performed for a Coffee House feel and the artwork from the Art & Soul was showcased for parents to view.

FEEDBACK FROM PARENT SURVEY ABOUT CONFERENCES

Conferences-There was a survey sent out to parents regarding conferences wanting feedback about methods of communication and if you had received the info you needed or were looking for to understand your child as a learner. There were only 55 responses from a group of about 600 families. The feedback was about 50/50 in terms of parents feeling like they had the info they needed. So those parents were asked how the school could do better and how things could be improved. Hoping for a better turnout/response for the next survey.

TMC ACTIVITIES/INITIATIVES

New year is shaping up to be a great year and we moving forward in a positive direction and with a great school council team on board. Hoping for more participation next year and to increase attendance to school council meetings. So everyone bring a friend!

The next Titan Lunch will be June 18-need more volunteers

Pam needs more volunteers for the new Fitness Center build next week.

When the Fitness Center is operational next school year there will probably be a schedule of some sort laid out for students so that not all 900 students will be using the equipment at one time. Start off with something organized and see what the interest is from the different grades and age groups. Looking at doing an unveiling of some sort for the new Fitness Center when school starts in September. Possibly a welcome assembly at the beginning of the year with a picture slide show of the progress and completion (Mr. Jorgensen has been taking pictures) and maybe a safety orientation and a how-to of how it was built for the kids to flow through it like a circuit. The TCC Harvest Festival in the fall is doing a celebration of some kind to unveil the park to the community.

NEW BUSINESS

Concern was raised over the skateboarding/longboarding issues in the community between our youth and residents. Some parents have been trying to be a presence making sure the kids are cleaning up their garbage and that both residents and kids are being kind to each other and trying to share the pathways.

TCC is working together with the community to see what the needs and wants of the kids are. A new Youth Coordinator named River has been hired by the Tuscany Club and he is looking forward to working with the kids and leadership groups in the community to resolve issues. Possibly look at having him come into the school in the fall to talk to the students. Tuscany has been brought forward for a Community Enhancement Grant  through the City of Calgary, those funds could possibly be used for a longboard park of some sort in the community.

MOTION FOR MEETING TO BE SUSPENDED - 7:36pm motioned by Sherri W, seconded by Lisa M., all in favour, motion passed

MEETING COMMENCED WHEN JOY ARRIVED - 8:22PM

INTRODUCTION OF JOY BOWEN–EYRE - CBE TRUSTEE

REPORT FROM TRUSTEE

• When the NDP government was voted in, the budget was going to change drastically                                  
• Had an aggressive strategy going in to the March 26 budget                      
• Member  of the Metro Group which is made up of the Calgary Public, Calgary Catholic, Edmonton Public and Edmonton Catholic rallied troops and reached out to 19 school boards who stood up to the provincial government to let them know that what was in the budget was not sufficient to operate our education system. Very concerned about class sizes and staffing at schools including support staff             
• Parents, staff and students were very vocal about the education budget when it came out. Students from Aberhart and Centennial high schools created social media campaigns and conducted rallies downtown   
• Metro Group reached out to the NDP government right away to inform them of what the school board needs to operate                                                                                                  
• May 28 when the new budget was rolled out the school board was given the money needed to maintain growth and class sizes  -good shape financially  -advocating for multi year budget instead of yearly budget. Working on the number of years lining up with the number of years in the teacher contract  
• New Minister of Education is willing to work with the school boards 
• Alberta School Board Association is comprised of 62 school boards working together 
• Naming committee for new Tuscany School has been formed and a survey will be coming out shortly to the community to get input on the name 
• New school is on track to be open for the 2016/2017 school year starting in September                         
• It costs about $16M to outfit a new K-4 school

ADJOURNMENT-8:45pm

MINUTES

TWELVE MILE COULEE PARENT ASSOCIATION MEETING

CALL TO ORDER - 7:38pm

APPROVAL OF MINUTES FROM LAST MEETING - motioned by Stacey M, seconded by Diane B, all in favour, motions passed

TREASURER REPORT

• 2014-2015 BUDGET & FINANCIAL STATEMENT - see attached
• Co-Treasurer to be voted in in September

NEW BUSINESS

• Request for Funds
• $4000 for Think, Make, Learn, Move Fair, motioned by Sherri W, seconded by Lori H, all in favour, motion passed   
• $1000 for the Outdoor Fitness Center motioned by Marion E, seconded by Lori H, all in favour, motion passed 
• Talked about possibly giving a $25 gift card to council members who are leaving. Also talked about possibly planting a tree or building a bench to commemorate members

ADJOURNMENT-8:05pm

MINUTES

TWELVE MILE COULEE SCHOOL COUNCIL

ANNUAL GENERAL MEETING

CALL TO ORDER - 8:05pm

ELECTION OF OFFICERS

• Co-Chair - Marion Enns; nominated by Stacey M, seconded by Sherri W, position acclaimed
• Co-Secretary - Susan Hood; nominated by Sherri W, seconded by Marion E, position acclaimed      
• Co-Secretary - Lisa McGregor; nominated by Nkechi O-S, seconded by Marion E, position acclaimed
• Tuscany School Liason Co-Chair - Tanya Didluck; nominated by Lisa M, seconded by Stacey M, position acclaimed   
• Tuscany School Liason Co-Chair - Stacey Merkle-nominated by Nkechi O-S, seconded by Lisa M, position acclaimed

COORDINATORS CONTINUING TO NEXT YEAR

• Co-Chair - Andy Crocker
• Communication Coordinators - Nkechi Odina-Seale &  Santana Cunnington
• Fundraising Coordinators - Stacey Merkle & Tess Topor
• Volunteer Coordinator - Linda Spence 
• Titan Lunch & Completion of Fitness Center - Pam Mylrea
• Casino Chair - Pam Douglas

Key Communicator-discussion about creating a committee for this, having a chair position but having a few people who would rotate attending meetings.  No chair was elected, Lisa M, Sherri W and Nicole M expressed interest in being part of the committee.

ADJOURNMENT-8:21pm

MINUTES

TWELVE MILE COULEE PARENT ASSOCIATION

ANNUAL GENERAL MEETING

CALL TO ORDER - 8:46pm

ELECTION OF OFFICERS

• President - Andy Crocker
• President - Marion Enns; nominated by Stacey M, seconded by Sherri W, position acclaimed
• Co-Secretary - Susan Hood; nominated by Sherri W, seconded by Marion E, position acclaimed      
• Co-Secretary - Lisa McGregor; nominated by Nkechi O-S, seconded by Marion E, position acclaimed

COORDINATORS CONTINUING TO NEXT YEAR

• Treasurer - Diane Barth 

NEW BUSINESS

• Diane B would like to add signing authority to Chair and Co-Chair
• Had a discussion on meeting dates, will continue to have them the first Wed of the month with the exception of September and January

ADJOURNMENT - 9:00pm by Andy C

Next School Council Meeting is Wednesday September 9, 2015 @ 7:00pm

Members in attendance for all four meetings: